PRIVACY POLICY

Victoria (RYCV) is committed to protecting your personal information. This Privacy Policy explains how we collect, use, store and disclose personal information in connection with the Lipton Cup website, in accordance with the *Privacy Act 1988* (Cth) and the Australian Privacy Principles (APPs).

By using this website, you consent to the collection and use of your information as described in this policy.

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Who We Are

The Royal Yacht Club of Victoria is a not-for-profit incorporated association based in Williamstown, Victoria, Australia. We are the organising authority for the Lipton Cup regatta.

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What Information We Collect

Contact Form

When you submit an enquiry via our contact form, we collect:

• Your name

• Your email address

• Your message content

 

Regatta Entry Information

Regatta entries for the Lipton Cup are processed through Top Yacht & Sailing Instructions entry platforms. When you register through those platforms, their own privacy policies apply. However, RYCV may receive personal information submitted through those platforms, including:

• Skipper and crew names

• Boat name, class and sail number

• Club affiliation

• Contact details

• Emergency contact information

We handle all such information in accordance with this Privacy Policy.

 

Website Usage Data

Like most websites, our site may automatically collect certain technical information when you visit, including your IP address, browser type, pages visited and time spent on the site. This information is collected through cookies and analytics tools and is used in aggregate, non-identifiable form to improve the website.

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How We Use Your Information

We use the personal information we collect to:

• Respond to your enquiries submitted via the contact form

• Administer regatta entries, results and communications

• Communicate important information about the Lipton Cup, including schedule changes, notices to competitors and results

• Comply with our obligations as an organising authority under relevant sailing regulations

• Improve our website and services

We will not use your personal information for any purpose that is unrelated to the Lipton Cup or RYCV without your consent.

 

Disclosure of Your Information

We do not sell, trade or rent your personal information to third parties. We may disclose your information to:

• Third-party entry platforms— to the extent necessary to administer regatta entries

• Sailing authorities — such as Yachting Victoria or Australian Sailing, where required for race administration or safety

• Service providers — who assist us in operating this website or administering the regatta, and who are bound by confidentiality obligations

• Law enforcement or regulatory bodies** — where required or permitted by law

 

Data Storage and Security

Your personal information is stored securely. We take reasonable steps to protect information from misuse, loss, unauthorised access, modification or disclosure. However, no method of transmission over the internet is completely secure, and we cannot guarantee absolute security.

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Information submitted through third-party entry platforms is stored and managed by those platforms in accordance with their own security practices and privacy policies.

 

Third-Party Websites

This website may contain links to third-party websites, including regatta entry platforms. We are not responsible for the privacy practices of those websites and encourage you to read their privacy policies before submitting any personal information.

 

Access and Correction

You have the right to request access to the personal information we hold about you, and to request that inaccurate information be corrected. To make such a request, please contact us using the details below.

We will respond to your request within a reasonable timeframe and in accordance with the *Privacy Act 1988* (Cth).

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Retention of Information

We retain personal information only for as long as necessary to fulfil the purposes for which it was collected, or as required by law. Contact form enquiries are retained for a reasonable period to allow us to respond and follow up where necessary. Regatta entry information may be retained for the purposes of historical records and results.

 

Complaints

If you believe we have breached your privacy rights, please contact us in the first instance. We will investigate and respond within 30 days. If you are not satisfied with our response, you may lodge a complaint with the Office of the Australian Information Commissioner (OAIC) at [www.oaic.gov.au](https://www.oaic.gov.au).

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Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated date. We encourage you to review this policy periodically.

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Contact Us

For any privacy-related enquiries, requests or complaints, please contact:

Royal Yacht Club of Victoria
Williamstown, Victoria, Australia

Via the contact form on this website.